Moving can be a complex and time consuming job for any office, large or small. In the busy office areas of the city center, you will find a large number of moving services that specialize in the area of office removals and relocations. Planning your move is just as crucial as the actual move. You should be equipped with a well-written Request for Quotation (RFQ) or Request for Proposal (RFP) that can be sent to your prospective movers.
Here are some of the tips that can help you move your office conveniently between states or locally:
1. Check to see if you need to have the same number of people or employees working for you at the new location as well.
2. Does the moving company you are going to do business with have the relevant experience in the business? Have you previously helped relocate other companies in the same line of business as you?
3. Check with the local municipal office of the city you are moving to, if there is any type of code you will have to comply with in order to move. Find out what the permit costs are during the move.
4. Move cardboard boxes that are less than 2.0 cubic feet in volume because this is the most the average person can lift without straining.
5. Check with your supplier or the manufacturer of your Copy Company or Printer Company about the mode of transportation of these devices. It is important to remove related components, such as toner and chemicals, from the machine when moving the components.
6. Find out what the mover’s plan is for protecting your flooring and carpets during the move from your current location to your new destination.
7. Check with the removal company if they can move filing cabinets and drawers without disturbing the contents inside. You can also check with the supplier of your file cabinets if the file system is large and complicated.
8. Determine how many office keys are required for your new location and order them from your landlord or locksmith accordingly.
9. You can wrap important office machinery and equipment like computers, fax machines, and projectors in bubble wrap materials.
10. Be sure to label all items, boxes, packages, bags, furniture, and stationery after they have been packed with the proper packing material. Attach a sticker or label to the top and side of the package. You can mark ‘FRAGILE’ on appropriate packages and you can also print ‘This Side Up’ on boxes that need to be opened a certain way.